Profile | Personal Calendar Integration

Personal Calendar Integration

The Personal Calendar Integration feature allows residents to sync their Cubigo schedule with their personal calendar (e.g., Google Calendar, Outlook, Apple Calendar).

Important Note
Each calendar type has its own configuration and refresh mechanism (e.g., some refresh overnight, while others update when opened). This affects how the schedule is displayed and how up-to-date it appears to residents.

How It Works

Setting Up the Integration

Synchronize to Your Apple Calendar

Hide your Synced Apple Calendar

Synchronize to Your Google Calendar

Hide your Synced Google Calendar

Event Display and Status

Configuration Steps for Other Calendar Platforms

How It Works

• The integration is a one-way sync from Cubigo to your personal calendar.
• All scheduled items from your Cubigo calendar will be added to your personal calendar, except for maintenance, housekeeping, IT support, valet, contact, and suggestions (since these don't have a specific date/time).

Setting Up the Integration

1. Navigate to the User Profile:

   • You can set this up by going to Resident Profile > Account > Personal Calendar Card.

2. Enable the Calendar Sync:

   • Click My Schedule to enable the integration. This will generate a unique URL.

3. Add to Personal Calendar:

   • Copy the URL and add it to your personal calendar (e.g., Apple Calendar, Google Calendar, or Outlook).

   • In Apple Calendar, click Add Subscription Calendar, paste the URL, and give it a title.

   • This will automatically populate the personal calendar with all events that have a scheduled time.

Synchronize to Your Apple Calendar

1. Open your Apple Calendar on your iPhone or iPad.
2. Tap on Calendars at the bottom of the screen.
3. A new screen will open. Scroll down and tap Add Calendar in the bottom left corner.
4. In the pop-up window, select Add Subscription Calendar.
5. Paste the URL you copied from Cubigo (see the previous steps for details) into the Subscription URL field.
6. Click Subscribe and give the calendar an appropriate name, such as Cubigo Schedule.
7. All events with a specific date and time, such as subscribed activities, planned transportation, and concierge appointments, will sync to your Apple Calendar.

Hide Your Synced Apple Calendar

1. Open the Apple Calendar app on your iPhone or iPad.
2. Tap Calendars at the bottom of the screen.
3. Find the synced calendar you want to hide.
4. Uncheck the box next to the calendar name to hide it from the view.

Synchronize to Your Google Calendar

Important: New calendars can only be created through a web browser. Once you create a calendar, it will be accessible both in your browser and within the Google Calendar app.

1. Go to your Google Calendar and locate Other calendars in the side panel.
2. Choose the option to Add Calendar and then select From URL.
3. Paste the URL you copied from Cubigo into the URL from calendar field to sync both schedules.
4. Click Add Calendar and wait for the confirmation message from Google to activate the synchronization.
5. Your Cubigo schedule will now appear in your list of calendars in Google Calendar.
   • You can customize the appearance of your Cubigo activities by assigning a specific color to your synced Cubigo calendar.

Hide Your Synced Google Calendar

1. Open Google Calendar in a web browser.
2. On the left side panel, under Other Calendars, find the synced calendar you want to hide.
3. Click on the three-dot menu next to the calendar name.
4. Select Hide from list to hide the calendar.

Alternatively, if you're using the Google Calendar app, you can click on the checkmark next to the calendar to hide it from view.

Event Display and Status

• Scheduled Events:
  If the event has a date and time, it will appear on the corresponding date and time in the personal calendar.

• All Day Events:
  If the event doesn't have a specific scheduled time, it will show as an All Day Event.

• Event Cancellations:
  If an event is canceled or the user unsubscribes from it, the event will appear as "Canceled" for canceled events and "Unsubscribed: Canceled" for events that you have unsubscribed from.  

Note: The specific wording and behavior of cancellations may vary depending on the calendar service used (e.g., Google, Outlook, or Apple).

Configuration Steps for Other Calendar Platforms:

macOS – Calendar App

1. Open the Calendar app on your Mac.
2. In the top menu, click File → New Calendar Subscription.
3. Paste the ICS URL and click Subscribe.
4. Configure options:
   • Auto-refresh (default is every week; change to every hour or every 5 minutes for faster updates).
   • Location (iCloud, On My Mac, etc.).
5. Click OK to finalize the subscription.

Android – Google Calendar App (via Web)

(Android's native Calendar app does not support direct ICS subscriptions, but Google Calendar does.)

1. Open Google Calendar in a web browser.
2. In the left sidebar, click Other Calendars → + → From URL.
3. Paste the ICS URL and click Add Calendar.
4. The calendar will appear under "Other Calendars".
5. Google Calendar will sync periodically (but refresh times vary and cannot be manually adjusted).
6. Once synced, it will also appear in the Android Calendar app.

Windows – Calendar App

1. Open the Calendar app on Windows.
2. Click the Settings icon (⚙️) in the bottom-left corner.
3. Select Manage Accounts → Add Account.
4. Choose Internet Calendar or Subscribe via URL.
5. Enter the ICS URL and click Subscribe.
6. The calendar will now sync periodically with the Windows Calendar app.

Microsoft Outlook (Windows/Mac)

Outlook 365 (Web)

1. Open Outlook on the Web.
2. Go to Calendar.
3. In the left sidebar, click Add Calendar → Subscribe from Web.
4. Paste the ICS URL and give the calendar a name.
5. Click Import.

Outlook Desktop (Windows)

1. Open Outlook.
2. Click File → Account Settings → Account Settings.
3. Navigate to the Internet Calendars tab.
4. Click New… and paste the ICS URL.
5. Click Add and configure refresh settings.
6. Click OK to complete the setup.

Outlook for Mac

1. Open Outlook.
2. Go to the Calendar section.
3. Click File → Open → Open Calendar Subscription.
4. Paste the ICS URL.
5. Click Subscribe and configure sync settings.

Google Calendar (Web)

1. Open Google Calendar.
2. In the left sidebar, click Other Calendars → + → From URL.
3. Paste the ICS URL and click Add Calendar.
4. The calendar will now be available under "Other Calendars".
5. Google syncs ICS subscriptions periodically (not instantly).